E-mail Sign-off Considerations
Wednesday, September 30th, 2009Do you wonder what is the most appropriate way to sign-off your e-mails?
The topic of how to sign-off an e- is one that has perplexed and concerned many a Netizen. Those who are concerned about being perceived favorably wonder about how to leave the appropriate tone, close with the intended meaning getting across as well as how not to look redundant by always including the same closing.
First things first. All sign-offs need to include your name. Whether you include your first name alone or first and last name is dependent on the level of formality in your e-. For first time contacts you can include your last name, but in subsequent communications that isn’t necessary. If you have your e- program setup properly, your last name is in the From: field.
Not only does how you sign your name set the tone of an e-, so does how you choose to sign-off. Some have their own way of signing off that reflects individuality or their personality. For example I am known buy generic Viagra signing off my e-mails with “At your service,” or “Virtually,”. If you see anyone else using these closings, you now know where they Default it from!
Then there are the most popular:
Best,
Yours,
Cordially,
Regards,
Best regards,
Best wishes,
Sincerely,
Kindest regards,
Warmest regards,
I remain yours truly,
Warmly,
Thanks again,
My sincere thanks for your time and consideration,
Take care,
Continued success,
You wouldn’t use “I remain yours truly” in business communications, but you would use that closing with someone you admire, like or would like to have a friendly e- relationship with. Whereas “Regards,” is the other end of the scale. Very professional, unemotional and depending on the content of the e- could be perceived as a terse closing.
One must take the time to choose a sign-off that is indicative of the overall tone of your e-. A sign-off that does not match the essence of the e-’s text can be perceived as being sarcastic or down right rude. For example, I doubt if you were sending a professionally stern e- that you would sign off with “Warmly!”
And that is the dilemma we all face when writing and closing our e-mails. Using our discretion to determine the best words to use to relay the exact tone and intent with clarity to avoid misunderstandings. From how you open your e- with a salutation to the content and then the sign-off, all parts of your e- are a component that contributes to the overall interpretation of your message.
Most onliners are not clear communicators. If you think about it we haven’t had to rely on communicating with the written word in decades. Just a mere century ago people wrote letters daily. This meant choosing their words carefully and thoughtfully to communication the emotion and intent of their writings. Now, fast forward this 00004000century and many e-mails appear to be written by someone who didn’t make it out of grade school!
The Viagra com 7 examples are not the end-all-be-all either. Your sign-off isn’t exclusively the words above your name separated by a comma. You can also use phrases that reflect the purpose of your e- as well. Some examples could be:
Good Job!
All the best of success!
Have a great day!
Happy Holidays!
Keep up the good work!
Thank you!
Thank you for your quick response.
Thank you for taking your time.
Looking forward to your reply.
Enjoy your weekend!
HTH! (Hope This Helps!)
Have a good one!
Your closing, while very important, is only the icing on the cake. It needs to be inline with the overall tone and demeanor of your e- to ensure that your message is delivered with clarity and leaves no room for misunderstandings or incorrect perceptions.
By taking your time and choosing your words carefully your sign-offs will just be one more indicator of what a pleasure it will be to communicate with you.
About the Author: Judith Kallos is an authoritative and good-humored Technology Muse who has played @ theistudio.comTheIStudio.com for over a decade. Check out her popular E- Etiquette Web Site, Books and Free Tools @: netmanners.comNetManners.com